S2S MBA Guide

Thank you Emails

Thank you emails are important! Recently, the Managing Editor of Business Insider wrote that the biggest mistake job applicants made was not sending Thank You emails. The same thing can be said for business school applicants. When applying to schools, you should send thank you emails to just about everyone you interact with – students, professors, and definitely admissions officers. Here are a few tips on writing a great thank you email:

1) Timing

When sending your thank you email, do not send right after you meet or wait for days. While there is some flexibility around this, it is generally recommend 18-24 hours after the meeting occurs. If you send a thank you email right after your meeting, you risk looking like you just want to get the email over and done with. But if you wait too long, then you risk looking like you forgot or are not organized.

2) Content

Your thank you email should be memorable while also expressing your gratitude and interest. Showing your gratitude is straightforward – just say “thank you!” but being memorable can be tricky. Try to recall a specific aspect of the conversation where you felt a connection with the person or where you felt genuine interest in what they had to say. For a business school interview thank you email, you might write something on how you appreciated an answer to a question: “I really appreciated your insight on Professor Z’s Valuation Course,” or something that came up in the course of conversation: “I enjoyed our discussion about veterans at [insert school here] and I was fascinated on your take on why vets were successful.”
Save your thank you emails. To save time, you can sometimes use the same general format to send to multiple people – just make a few personal touches and you are done. Be careful though – make sure you do not send the exact same email to people from the same school. People will talk to each other about you as a candidate and if they see the same email it will make it seem like you are not making a strong effort.

3) Spelling & Grammar

This goes without saying, but double check your emails! Make sure you have spelled names correctly and have no “their, there” or “two, too” mix ups. For best results, run that spell check and read the email aloud to yourself a few times before sending.

4) Follow Up

Individuals you interact with will want an update. So if you get into that dream school, make sure you reach out to the folks that helped you get there and share your big news. Or, if things didn’t work out, let them know you are reapplying. Your network will want to circle around you and support you regardless of the outcome.